The Gateway

Prerequisite: User must have a DCAM Level 1 system connected to DCAM Level 2.

1. Submit orders no later than 1400 hours local time.
2. Download status files (Status.Z) daily, no later than 1000 hours local time. Status.Z files are overwritten daily.

NOTE: DCAM Level 1 customers must download the status file from DCAM Level 2 customers before DCAM Level 2 customers download Status.Z files from DMLSS. This allows DCAM Level 1 customers to obtain the status of orders submitted the previous day to DCAM Level 2 customers.

The most common status codes are (code – description):

• BA: Item is being processed for shipment (item is ready for pickup or on the way)
• BB: Item is back ordered (against due-in stock)
• BD: Requisition is delayed for review [referred out for review by the Item Manager: order exceeded the maximum release quantity (MRQ), order non-stocked item, item under issue control, item not authorized per the formulary]
• BM: Requisition has been passed (to another supplier)
• B9: Cancellation [result of customer submitting an AC1 action, requesting cancellation from the supplier]
• CA: Rejected [Entire order requirement was cancelled by the supplier]
• CJ: Rejected, item code obsolete or inactivated

Note: If a status is not received within two days after submitting the A0A order, process follow-up actions through DCAM > Orders menu > Document Register for all items without status or call the local customer support representative.

3. Receipts are processed within 24 hours of receiving items if operational tempo allows. When the receipt is processed, DCAM will generate a notification of receipt (DRA) transaction that will display in the Working Orders module. Do not delete this transaction. Send the DRA(s) with the next Transfer orders or Export process.
4. At a minimum, the following actions should be taken in the timelines indicated:
   
   
   1. Process Backup daily [the copy of the backup should be stored on external media and safeguarded against damage or loss]
   2. Download supplier files at least weekly
   3. Download Status daily
   4. Reconcile active due-ins against suppliers active due-out lists monthly to clear out erroneous data